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turash/funding/PREPARATION_PRIORITY.md
Damir Mukimov cdca1ea1a7
Reorganize funding programs and create application documents 
- Reorganized funding program structure: moved standalone .md files into organized directories with PROGRAM_INFO.md and APPLICATION_SCOPE.md
- Created budget files for selected priority programs:
  * EIC Accelerator: budget_breakdown.csv and budget_justification.md (€1.815M)
  * ZIM: budget_breakdown.csv and budget_justification.md (€465k)
  * DBU: budget_breakdown.csv and budget_justification.md (€152.5k)
  * LIFE Programme: budget_breakdown.csv and budget_justification.md (€1.815M)
- Created team CV files for all selected programs (CV_Damir_Mukimov.md)
- Added application documents structure:
  * funding/applications/budget/ - Master budget files and templates
  * funding/applications/team_cvs/ - Master CV and team expertise summary
- Updated FUNDING_GAP_ANALYSIS.md to reflect completed documents
- Added APPLICATION_REQUIREMENTS_REPORT.md with detailed requirements
- Added PREPARATION_PRIORITY.md for application preparation workflow
2025-11-01 09:59:48 +01:00

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Funding Application Preparation Priority

Date: November 2025
Focus: Common requirements for ALL 5 priority funding applications

Starting Point: What ALL Programs Need (100% Required)

Based on the analysis, ALL 5 programs require these documents. Here's the recommended order to prepare them:

🎯 Priority 1: CVs of Key Team Members

Why Start Here:

  • ✅ 100% required by all 5 programs
  • ✅ Can be created immediately (no dependencies)
  • ✅ Blocks nothing - can work in parallel with other tasks
  • ✅ Foundation for demonstrating team capability

What We Need:

  1. CVs for each key team member (EU format preferred)
  2. Team expertise summary document
  3. Highlight relevant experience (circular economy, innovation, industrial symbiosis)

Status: Based on roadmap (Month 1), team composition is:

  • 8 engineers (4 backend, 2 frontend, 1 DevOps, 1 data)
  • 2 domain experts
  • 1 BD/sales

Action:

  • Create CV template (EU format)
  • Create team expertise summary template
  • Document previous projects and qualifications

🎯 Priority 2: Company Registration Documents

Why Second:

  • ✅ 100% required by all 5 programs
  • ⚠️ May need legal work if not already registered
  • ⚠️ Blocks all applications if missing
  • ✅ Can verify status immediately

What We Need:

  • German company registration certificate
  • Proof of permanent establishment in Germany (Berlin address)
  • Business registration number
  • Registration document folder

Status: Roadmap mentions "Legal entity formation and seed documents" in Month 1

Action:

  1. Verify if company is already registered in Germany
  2. If registered: Gather all registration documents
  3. If not registered: Start registration process (may take 1-4 weeks)
  4. Document Berlin address/proof of location

🎯 Priority 3: Budget Excel Template

Why Third:

  • ✅ 100% required by all 5 programs
  • ✅ Can be created immediately (existing budget data available)
  • ✅ Quick win - transforms existing documentation
  • ✅ Needed for all applications

What We Need:

  • Excel budget template with line items:
    • Personnel costs
    • Equipment
    • Subcontracting
    • Travel
    • Other direct costs
  • Cost allocation by work package/activity
  • Funding request amount breakdown

Status: Budget breakdown exists in 28_project_roadmap.md - needs Excel format

Action:

  • Create Excel template based on existing budget
  • Add required line items for funding applications
  • Format for all 5 programs

📋 Recommended Workflow

Week 1: Foundation Documents (All Programs)

  1. Day 1-2: CVs

    • Create CV template (EU format)
    • Create team expertise summary
    • Document relevant experience

  2. Day 3-4: Company Registration

    • Verify registration status
    • Gather/obtain documents
    • Document Berlin address

  3. Day 5: Budget Excel Template

    • Create Excel template
    • Transfer existing budget data
    • Format for applications

Week 2: Program-Specific Preparation

  1. EIC Accelerator Short Application (Priority: Highest)

    • Pitch deck (10 slides)
    • Video pitch (3 minutes)

  2. ZIM Application

    • Full project proposal
    • R&D component documentation

Immediate Next Steps

Let's start with Priority 1: CVs

I can:

  1. Create a CV template (EU format) for team members
  2. Create a team expertise summary template
  3. Create a checklist for what to include in each CV

This will unblock all 5 applications and can be done immediately.

Would you like me to:

  • Create the CV template?
  • Create the team expertise summary template?
  • Start with verifying company registration status?