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turash/funding/APPLICATION_REQUIREMENTS_REPORT.md
Damir Mukimov cdca1ea1a7
Reorganize funding programs and create application documents 
- Reorganized funding program structure: moved standalone .md files into organized directories with PROGRAM_INFO.md and APPLICATION_SCOPE.md
- Created budget files for selected priority programs:
  * EIC Accelerator: budget_breakdown.csv and budget_justification.md (€1.815M)
  * ZIM: budget_breakdown.csv and budget_justification.md (€465k)
  * DBU: budget_breakdown.csv and budget_justification.md (€152.5k)
  * LIFE Programme: budget_breakdown.csv and budget_justification.md (€1.815M)
- Created team CV files for all selected programs (CV_Damir_Mukimov.md)
- Added application documents structure:
  * funding/applications/budget/ - Master budget files and templates
  * funding/applications/team_cvs/ - Master CV and team expertise summary
- Updated FUNDING_GAP_ANALYSIS.md to reflect completed documents
- Added APPLICATION_REQUIREMENTS_REPORT.md with detailed requirements
- Added PREPARATION_PRIORITY.md for application preparation workflow
2025-11-01 09:59:48 +01:00

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Funding Application Requirements Report

Date: November 2025
Status: Verified from official sources

This document details the specific application requirements for the Top 5 Priority Funding Applications identified for City Resource Graph project.

Executive Summary

Based on verification from official sources, here are the application requirements for all programs and each individually:

Common Requirements Across All Programs

  1. Company Registration Documents (100% required)

    • German company registration certificate
    • Proof of permanent establishment in Germany (Berlin address)
    • Business registration number

  2. CVs of Key Team Members (100% required)

    • Detailed resumes (EU format preferred)
    • Relevant experience and qualifications
    • Previous projects and publications

  3. Project Description (100% required)

    • Comprehensive innovation description
    • Technical details and approach
    • Objectives and expected outcomes

  4. Budget Breakdown (100% required)

    • Detailed cost breakdown
    • Funding request amount
    • Cost allocation by work package/activity

  5. Market Analysis (86% required)

    • Market opportunity assessment
    • Competitive analysis
    • Target market size
    • Market validation

  6. Business Plan (86% required)

    • Comprehensive business model
    • Revenue streams
    • Growth strategy
    • Financial projections (3-5 years)

  7. Project Timeline & Milestones (86% required)

    • Clear timeline with deliverables
    • Key milestones
    • Work package breakdown

  8. Innovation Documentation (86% required)

    • Technical innovation details
    • Proof of innovation (patents, prototypes)
    • Technology Readiness Level (TRL 5-8)
    • Innovation novelty demonstration

1. EIC Accelerator Short Application

Priority: Highest | Deadline: Anytime (continuous)

Eligibility Requirements

  • Single startups or SMEs (including spin-outs) from EU Member States
  • Small mid-caps (up to 499 employees) can apply for investment only
  • Technology at TRL 5-8 stage
  • Must demonstrate breakthrough innovation (high-risk, high-impact)

Application Process (Two-Stage)

Stage 1: Short Proposal (Submit Anytime)

  • Brief form summarizing proposal
  • Address questions on:
    • Innovation
    • Market potential
    • Team composition
  • Pitch deck: Up to 10 slides in PDF format
  • Video pitch: Up to 3 minutes featuring core team members
  • Submit through EIC platform

Stage 2: Full Proposal (If Short Application Successful)

  • Comprehensive business plan
  • Detailed pitch deck (up to 15 pages)
  • Updated video pitch
  • Full business plan with:
    • Market analysis
    • Commercialization strategy
    • Financial projections
  • Ownership control declaration

Stage 3: Jury Interview (If Full Proposal Successful)

  • 10-minute presentation
  • 35-minute Q&A session with EIC jury

Required Documents

For Short Application:

  • Company registration documents (German/EU company)
  • Brief project description (breakthrough innovation)
  • Technology description (TRL 5-8)
  • Market opportunity description
  • Team description
  • Initial budget estimate
  • Pitch deck (10 slides max, PDF)
  • Video pitch (3 minutes max)

For Full Application (if short application successful):

  • Comprehensive business plan
  • Detailed project description
  • Technology readiness level documentation (TRL 5-8)
  • Market analysis and commercialization plan
  • Financial projections
  • Detailed budget breakdown
  • CVs of key team members
  • IP documentation (patents, etc.)
  • Proof of concept/prototype (if available)
  • Letters of support/partnerships (if applicable)
  • Updated pitch deck (15 pages max)
  • Updated video pitch (3 minutes)

Evaluation Criteria

  • Excellence: Disruptive innovation with potential to create new markets
  • Impact: Revenue generation, job creation, scalability
  • Implementation: Team capability, risk assessment, mitigation strategies

Funding Details

  • Grant: Up to €2.5M
  • Equity: Optional up to €15M
  • Total Potential: €2.5M grant + €15M equity

Application Portal

  • Submit through: EIC Platform
  • Short applications: Continuous intake (submit anytime)
  • Full applications: Periodic cut-off dates (check website for 2026 dates)

2. ZIM (Central Innovation Programme for SMEs)

Priority: Very High | Deadline: Rolling/Continuous

Eligibility Requirements

  • German SMEs (<500 FTE) or mid-caps (<1000 FTE, with conditions)
  • Permanent establishment in Germany
  • Berlin qualifies for +10% eastern region bonus
  • High technical risk and innovation required

Application Process

  • Rolling basis (open-call program)
  • ~3 months evaluation time
  • Continuous applications (no fixed deadline)
  • Submit through ZIM portal

Required Documents

  • Company registration documents (German company)
  • Proof of permanent establishment in Germany (Berlin address)
  • Project description demonstrating innovation:
    • Technical innovation details (high technical risk required)
    • Market potential and business case
    • Clear R&D component (not just commercial activity)
  • Detailed budget breakdown
  • Project timeline and milestones
  • CVs of key team members
  • Partnership agreements (if collaborative project)
  • Research partner agreements (if involving research institution)
  • Proof of innovation (patents, prototypes, preliminary results if available)
  • Market analysis and commercialization plan

Funding Details

  • Rate: 25-60% of project costs (depends on company size, location, collaboration)
  • Berlin Bonus: +10% funding (eastern region)
  • International Cooperation Bonus: +10% (if partnering with foreign SMEs)
  • Maximum Single Company: €690,000 at 60% rate
  • Collaborative Projects: Can combine multiple grants

Application Portal

  • Submit through: ZIM Portal
  • Rolling basis - submit anytime

3. DBU Environmental Project Funding

Priority: High | Deadline: Continuous

Eligibility Requirements

  • Primarily SMEs in Germany (✅ Berlin eligible)
  • Applied research teams/research institutes
  • Focus on practical pilot projects and implementation-oriented R&D
  • Strategic focus on Circular Economy (#DBUcirconomy initiative)

Application Process

  • Continuous application process
  • No fixed deadline
  • Proposals evaluated continuously
  • Consultation advised before applying

Required Documents

  • Company registration documents (German company)
  • Proof of SME status (if applicable)
  • Project description demonstrating innovation:
    • Environmental innovation focus
    • Circular economy relevance (closing material loops, resource efficiency)
    • Clear environmental benefits (emissions reduction, waste avoidance)
    • Practical implementation orientation
  • Detailed budget breakdown
  • Project timeline and milestones
  • CVs of key team members
  • Research partnership agreements (if applicable - encouraged)
  • Environmental impact assessment (required)
  • Circular economy impact description
  • Proof of innovation (patents, prototypes, preliminary results if available)
  • Measurability plan (how environmental benefits will be measured)

Funding Details

  • Amount: €125k-€200k for businesses (~50% of costs)
  • Higher amounts: Possible for exceptional R&D
  • Strategic Focus: Circular Economy (#DBUcirconomy)

Alignment with Project

  • ✅ Environmental Impact Assessment already exists (Excellent readiness)
  • ✅ Strong alignment with circular economy/industrial symbiosis
  • ✅ Berlin eligible (German SME)

Application Portal

  • Submit through: DBU Portal
  • Contact DBU for consultation before applying
  • Continuous intake

4. Berlin Innovative Program

Priority: High | Deadline: Continuous

Eligibility Requirements

  • Berlin-based companies (✅ Perfect match for your location)
  • Start-ups, SMEs, smaller mid-caps
  • Freelancers (if meeting specific criteria)
  • Must meet innovation or digitization criteria

Application Process

  • Continuous intake
  • Check Berlin funding finder for current details
  • Submit through IBB Berlin
  • Consultation recommended

Required Documents

  • Company registration documents (Berlin)
  • Proof of Berlin location
  • Business plan with innovation/digitization focus
  • Project description demonstrating innovation
  • Financial statements
  • Budget breakdown for loan amount
  • CVs of key team members
  • Proof of innovation/digitization (patents, prototypes, etc.)

Funding Details

  • Type: Loans with 70% liability exemption for commercial banks
  • Supported by: EU InnovFin and EFSI initiatives
  • Use: Investments, working capital, business start-ups
  • Amount: Varies by project

Application Portal

  • Submit through: IBB Berlin
  • Contact IBB Berlin for consultation
  • Continuous intake

5. LIFE Strategic Nature Projects (SNaP) - Full Proposals

Priority: Medium-High | Deadline: 5 March 2026

Eligibility Requirements

  • Public or private entities (companies, NGOs, research organizations)
  • From EU member states or certain associated countries
  • Single-applicant projects allowed, though partnerships common

Application Process

  • Concept Notes Deadline: 4 September 2025 (closed)
  • Full Proposals Deadline: 5 March 2026 (upcoming)
  • Submit through Funding & Tenders Portal
  • Two-stage process (concept note → full proposal)

Required Documents

  • Project proposal detailing:
    • Objectives, actions, and expected results
    • Environmental benefits and impact
    • Tangible environmental benefits and clear uptake plan
  • Partnership agreements (if applicable)
  • Budget breakdown (up to 60% of eligible costs, 75-95% for priority areas)
  • Environmental impact assessment (if required)
  • Implementation plan
  • Communication and dissemination plan
  • Team CVs

Funding Details

  • Amount: €1-10M per project
  • Rate: Up to 60% of eligible costs
  • Priority Areas: 75-95% co-funding rates available
  • 2025 Allocation: €73M for Circular Economy sub-programme

Alignment with Project

  • ✅ High relevance for circular economy/industrial symbiosis
  • ⚠️ Requires more preparation time (3+ months until deadline)
  • ⚠️ May require consortium (depending on call topic)

Application Portal

Critical Gaps to Address Before Applications

Based on FUNDING_GAP_ANALYSIS.md, the following critical gaps need to be addressed:

🔴 CRITICAL (Must Prepare Before Applications)

  1. Company Registration Documents (100% required)

    • Register company in Germany (if not done)
    • Obtain registration certificate
    • Document Berlin address
    • Create registration document folder

  2. CVs of Key Team Members (100% required)

    • Create CVs for all key team members (EU format)
    • Create team expertise summary
    • Highlight relevant experience (circular economy, innovation, industrial symbiosis)
    • Document previous projects
    • Include publications/patents (if applicable)

  3. Proof of Concept/Prototype (43% required, but strengthens all applications)

    • Build MVP/prototype (or emphasize strong technical foundation)
    • Document test results
    • Create demo video/screenshots
    • Gather preliminary validation data

🟡 HIGH PRIORITY (Strengthen Applications)

  1. Partnership Agreements (For LIFE Programme - may be required)

    • Identify partners if applying to LIFE Programme
    • Get letters of support/intent
    • Establish partnership agreements

  2. Budget Excel Template

    • Convert budget breakdown to Excel format
    • Add line items (personnel, equipment, subcontracting, travel, etc.)
    • Make it funding-application ready

  3. TRL Assessment Document

    • Create formal Technology Readiness Level assessment
    • Document current TRL (likely 5-7)
    • Show path to TRL 8-9

Priority Action Plan

Immediate (This Week)

  1. EIC Accelerator Short Application

    • Create pitch deck (10 slides)
    • Record video pitch (3 minutes)
    • Prepare brief project description
    • Submit short application ASAP

  2. Address Critical Gaps

    • Verify/create company registration documents
    • Create team CVs (EU format)
    • Prepare budget Excel template

Short-Term (Next 2-4 Weeks)

  1. ZIM Application

    • Prepare full project proposal
    • Document R&D component and innovation
    • Prepare for rolling submission

  2. DBU Application

    • Leverage existing environmental impact assessment
    • Prepare circular economy impact description
    • Contact DBU for consultation

  3. Berlin Innovative Application

    • Prepare business plan focused on innovation/digitization
    • Contact IBB Berlin for consultation

Medium-Term (Before March 2026)

  1. LIFE SNaP Full Proposal
    • Prepare full proposal if consortium needed
    • Align with circular economy focus
    • Submit before 5 March 2026 deadline

Summary Table: Requirements by Program

Requirement EIC Accelerator ZIM DBU Berlin Innovative LIFE SNaP
Company Registration ✅ Required ✅ Required ✅ Required ✅ Required ✅ Required
CVs of Team ✅ Required ✅ Required ✅ Required ✅ Required ✅ Required
Project Description ✅ Required ✅ Required ✅ Required ✅ Required ✅ Required
Budget Breakdown ✅ Required ✅ Required ✅ Required ✅ Required ✅ Required
Market Analysis ✅ Required ✅ Required Optional Optional Optional
Business Plan ✅ Required Optional Optional ✅ Required Optional
Timeline/Milestones ✅ Required ✅ Required ✅ Required Optional ✅ Required
Innovation Documentation ✅ Required ✅ Required ✅ Required ✅ Required ✅ Required
Pitch Deck ✅ 10 slides Optional Optional Optional Optional
Video Pitch ✅ 3 minutes ❌ ❌ ❌ ❌
Environmental Impact Optional Optional ✅ Required Optional ✅ Required
Proof of Concept ✅ Strengthens ✅ Strengthens ✅ Strengthens Optional Optional
Partnership Agreements Optional Optional (if collaborative) Optional (encouraged) ❌ Optional (common)
TRL Documentation ✅ Required (5-8) Optional Optional Optional Optional

Document Readiness Status

Based on FUNDING_GAP_ANALYSIS.md:

Document Status Readiness for Applications
Project Description ✅ Complete Ready
Budget Breakdown ✅ Documented Needs Excel format
Market Analysis ✅ Complete Ready
Business Plan ✅ Well documented May need consolidation
Project Timeline ✅ Detailed Needs Gantt chart
Innovation Documentation ✅ Extensive Needs TRL assessment
Financial Projections ✅ Detailed Ready
Environmental Impact Assessment ✅ Complete Ready
Company Registration ❌ Missing CRITICAL
CVs of Team ❌ Missing CRITICAL
Proof of Concept ⚠️ Conceptual Needs MVP/prototype
Partnership Agreements ❌ Not documented May be needed for LIFE

This report is based on official information verified as of November 2025. Application requirements may change - always check official websites before submitting.