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turash/funding/COMMON_REQUIREMENTS.md
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Common Requirements Across All Funding Programs

Overview

This document identifies the most common documents and requirements needed across all funding programs suitable for Berlin-based companies. Use this as a preparation checklist for multiple applications.

📋 MOST COMMON REQUIREMENTS (Across All Programs)

1. Company Registration Documents ⭐⭐⭐⭐⭐ (100%)

Required by: All programs

  • German company registration documents
  • Proof of permanent establishment in Germany (Berlin address)
  • Company registration certificate
  • Business registration number

Preparation:

  • Ensure company is registered in Germany
  • Have registration documents ready in digital format
  • Verify Berlin address is current on registration

2. Project Description ⭐⭐⭐⭐⭐ (100%)

Required by: All programs

  • Technical innovation details
  • Clear description of the innovation
  • Project scope and objectives
  • How the project addresses circular economy/industrial symbiosis

Preparation:

  • Write comprehensive project description (2-5 pages)
  • Emphasize innovation component
  • Connect to circular economy/industrial symbiosis
  • Include technical details and approach

3. Budget Breakdown ⭐⭐⭐⭐⭐ (100%)

Required by: All programs

  • Detailed budget breakdown
  • Project cost breakdown
  • Funding request amount
  • Cost allocation by work package/activity

Preparation:

  • Create detailed Excel budget template
  • Break down by categories: personnel, equipment, subcontracting, travel, etc.
  • Calculate total project costs
  • Identify co-funding requirements

4. CVs of Key Team Members ⭐⭐⭐⭐⭐ (100%)

Required by: All programs

  • CVs of project team members
  • Key personnel qualifications
  • Team experience and expertise

Preparation:

  • Update all team member CVs
  • Format consistently (EU format preferred)
  • Highlight relevant experience (circular economy, innovation, industrial symbiosis)
  • Include publications, patents, previous projects

5. Market Analysis ⭐⭐⭐⭐ (86%)

Required by: Most programs (EIC, Horizon Europe, EIT, Startup Chile, etc.

  • Market opportunity analysis
  • Competitive analysis
  • Target market size
  • Market validation
  • Commercialization plan

Preparation:

  • Conduct market research
  • Analyze competitors
  • Size target market
  • Validate market need
  • Prepare commercialization strategy

6. Business Plan ⭐⭐⭐⭐ (86%)

Required by: Most programs (especially EIC Accelerator, Startup Chile, Berlin Innovative)

  • Comprehensive business plan
  • Business model description
  • Revenue model
  • Growth strategy
  • Financial projections

Preparation:

  • Write comprehensive business plan (10-20 pages)
  • Include business model canvas
  • Financial projections (3-5 years)
  • Growth and scaling strategy
  • Market entry strategy

7. Project Timeline and Milestones ⭐⭐⭐⭐ (86%)

Required by: Most programs

  • Project timeline
  • Key milestones
  • Deliverables schedule
  • Work package timeline

Preparation:

  • Create Gantt chart or timeline
  • Define clear milestones (Month 1, 3, 6, 12, etc.)
  • List deliverables for each milestone
  • Include dependencies and critical path

8. Innovation Documentation ⭐⭐⭐⭐ (86%)

Required by: Most programs

  • Technical innovation details
  • Proof of innovation (patents, prototypes)
  • Innovation novelty demonstration
  • Technical risk assessment
  • Technology readiness level (TRL)

Preparation:

  • Document all innovations
  • File patents if applicable
  • Create proof of concept/prototype
  • Determine TRL level (usually 5-8 for funding)
  • Demonstrate technical novelty

9. Partnership/Consortium Agreements ⭐⭐⭐ (57%)

Required by: Collaborative programs (Horizon Europe, CBE JU, some EIT programs)

  • Consortium agreement (for collaborative projects)
  • Partnership agreements
  • Letters of intent from partners
  • Research partner agreements
  • Memorandum of Understanding (MoU)

Preparation:

  • Identify potential partners (if needed for collaborative programs)
  • Establish partnership agreements
  • Get letters of support/intent
  • For EU programs: find partners from different EU countries

10. Financial Statements/Projections ⭐⭐⭐ (43%)

Required by: Some programs (Berlin Innovative, EIC Accelerator, Startup Chile)

  • Financial statements (past 2-3 years)
  • Financial projections (3-5 years)
  • Revenue projections
  • Cash flow projections
  • Balance sheet projections

Preparation:

  • Prepare financial statements (if existing company)
  • Create financial projections
  • Include revenue model
  • Show path to profitability
  • Demonstrate financial viability

11. Proof of Concept/Prototype ⭐⭐⭐ (43%)

Required by: Some programs (EIC Accelerator, Startup Chile, EIT)

  • Prototype demonstration
  • Proof of concept results
  • Preliminary test results
  • Technology validation
  • Working demo/video

Preparation:

  • Develop prototype/MVP
  • Test and validate concept
  • Document test results
  • Create demo video (if possible)
  • Gather user feedback/testimonials

12. Environmental Impact Assessment ⭐⭐ (29%)

Required by: Environmental programs (DBU, some EIT programs)

  • Environmental benefits description
  • Circular economy impact
  • Emissions reduction potential
  • Waste reduction quantification
  • Sustainability metrics

Preparation:

  • Quantify environmental benefits
  • Calculate CO2 emissions reduction
  • Measure waste reduction/reuse
  • Define sustainability KPIs
  • Prepare impact assessment report

🎯 TOP PRIORITY PREPARATION (Prepare These First!)

Based on frequency across all programs:

Essential (Required by 100% of programs):

  1. ✅ Company Registration Documents - German company registration
  2. ✅ Project Description - Comprehensive innovation project description
  3. ✅ Budget Breakdown - Detailed project budget
  4. ✅ CVs of Team Members - All key personnel

High Priority (Required by 80%+ programs):

  1. ✅ Market Analysis - Market opportunity and validation
  2. ✅ Business Plan - Comprehensive business plan
  3. ✅ Project Timeline/Milestones - Clear timeline with deliverables
  4. ✅ Innovation Documentation - Technical innovation details and proof

Medium Priority (Required by 40-60%):

  1. ✅ Partnership Agreements - If applying to collaborative programs
  2. ✅ Financial Statements/Projections - Company financials
  3. ✅ Proof of Concept/Prototype - Working demo/MVP

Optional (Program-Specific):

  1. ✅ Environmental Impact Assessment - For environmental programs
  2. ✅ IP Documentation - Patents, trademarks (EIC Accelerator)
  3. ✅ Letters of Support - From partners, customers (Horizon Europe)

📝 UNIFIED PREPARATION CHECKLIST

Company Documents

  • Company registration documents (German)
  • Proof of Berlin location/address
  • Business registration certificate
  • Company structure/organization chart

Project Documentation

  • Comprehensive project description (2-5 pages)
  • Technical innovation details
  • Innovation novelty statement
  • Technology readiness level (TRL) assessment
  • Proof of concept/prototype (if available)

Financial Documents

  • Detailed budget breakdown (Excel template)
  • Project cost calculation
  • Co-funding plan
  • Financial statements (if existing company)
  • Financial projections (3-5 years)

Business Documentation

  • Business plan (10-20 pages)
  • Business model canvas
  • Market analysis report
  • Competitive analysis
  • Market validation evidence
  • Commercialization strategy

Team Documentation

  • Updated CVs of all key team members
  • Team expertise summary
  • Previous project experience
  • Publications/patents (if applicable)

Project Planning

  • Project timeline/Gantt chart
  • Key milestones defined
  • Deliverables list
  • Work packages breakdown

Partnership Documentation (if needed for collaborative programs)

  • Consortium partnership agreements
  • Letters of intent from partners
  • Research partner agreements
  • Memorandum of Understanding (MoU)

Supporting Documentation

  • IP documentation (patents, trademarks)
  • Environmental impact assessment (for environmental programs)
  • Proof of concept/test results
  • Demo video (if available)
  • Letters of support from customers/partners

💡 TIPS FOR EFFICIENT PREPARATION

1. Create Master Documents

  • Master Project Description: Write one comprehensive description, then adapt per program
  • Master Budget Template: Create detailed budget template, adjust per program requirements
  • Master Business Plan: Comprehensive plan that can be tailored

2. Prepare Once, Use Many Times

  • Most documents can be reused across multiple applications
  • Adapt sections based on specific program focus
  • Keep all documents in organized folder structure

3. Prioritize by Deadline

  • Prepare essential documents first (100% required)
  • Then high-priority documents (80%+ required)
  • Customize per program as needed

4. Quality Over Speed

  • Well-prepared documents increase success rate
  • Better to prepare thoroughly for fewer applications
  • Reuse quality documents across multiple programs

🎯 RECOMMENDED PREPARATION ORDER

  1. Week 1-2: Foundation

    • Company registration documents
    • Team CVs update
    • Basic project description

  2. Week 3-4: Core Documents

    • Comprehensive business plan
    • Detailed budget breakdown
    • Project timeline and milestones

  3. Week 5-6: Market & Innovation

    • Market analysis
    • Innovation documentation
    • Proof of concept/prototype

  4. Week 7+: Program-Specific

    • Adapt documents for specific programs
    • Add program-specific requirements
    • Final review and submission

This analysis is based on all funding programs suitable for Berlin-based companies as of November 2025.