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turash/docs/business/funding/eu/life-programme/budget/budget_justification.md
Damir Mukimov 000eab4740
Major repository reorganization and missing backend endpoints implementation 
Repository Structure:
- Move files from cluttered root directory into organized structure
- Create archive/ for archived data and scraper results
- Create bugulma/ for the complete application (frontend + backend)
- Create data/ for sample datasets and reference materials
- Create docs/ for comprehensive documentation structure
- Create scripts/ for utility scripts and API tools

Backend Implementation:
- Implement 3 missing backend endpoints identified in gap analysis:
  * GET /api/v1/organizations/{id}/matching/direct - Direct symbiosis matches
  * GET /api/v1/users/me/organizations - User organizations
  * POST /api/v1/proposals/{id}/status - Update proposal status
- Add complete proposal domain model, repository, and service layers
- Create database migration for proposals table
- Fix CLI server command registration issue

API Documentation:
- Add comprehensive proposals.md API documentation
- Update README.md with Users and Proposals API sections
- Document all request/response formats, error codes, and business rules

Code Quality:
- Follow existing Go backend architecture patterns
- Add proper error handling and validation
- Match frontend expected response schemas
- Maintain clean separation of concerns (handler -> service -> repository)
2025-11-25 06:01:16 +01:00

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Budget Justification - LIFE Programme Strategic Nature Projects (SNaP)

Program: LIFE Programme Strategic Nature Projects (SNaP)
Call Topic: Circular Economy Sub-programme
Grant Requested: €1,089,000 (60% rate) or up to €1,724,250 (95% rate for SNaP)
Duration: 18 months (Months 1-18)
Project: City Resource Graph - Industrial Symbiosis Platform
Deadline: 5 March 2026 (Full Proposals)
Date: November 2025

Executive Summary

This budget request covers an 18-month implementation project for the City Resource Graph platform - a Strategic Nature Project (SNaP) aligned with LIFE Programme's Circular Economy sub-programme. The grant request ranges from €1,089,000 (standard 60% rate) to €1,724,250 (95% rate for Strategic Nature Projects), with total project cost of €1,815,000.

The project demonstrates tangible environmental benefits through industrial symbiosis, waste reduction, resource efficiency, and climate-neutral processes - core objectives of LIFE Programme's Circular Economy sub-programme (€73M allocation in 2025).

Budget Overview

Category Amount (EUR) Percentage Justification
Personnel €1,335,000 73.55% Core team of 12 specialists for 18 months
Infrastructure €300,000 16.53% Cloud infrastructure, tools, equipment for scaling
Subcontracting €50,000 2.75% Legal, accounting services
Travel €40,000 2.20% Partner meetings, stakeholder engagement
Marketing €85,000 4.68% Communication, dissemination
Other €5,000 0.28% Communication, software licenses
TOTAL PROJECT €1,815,000 100.00% 18-month implementation project

Grant Request Options:

  • Standard Rate (60%): €1,089,000
  • Priority Area (75%): €1,361,250
  • Strategic Nature Project (95%): €1,724,250

Detailed Justification by Category

1. Personnel Costs (€1,335,000 - 73.55%)

Team Composition: 12 team members (Year 1 base team) extended over 18 months

Engineering Team (€1,110,000)

  • Backend Engineers (4): €700,000

    • Platform development, matching engine, graph database (Neo4j)
    • Critical for circular economy resource matching implementation

  • Frontend Engineers (2): €350,000

    • User-facing platform, map visualization, Progressive Web App (PWA)
    • Essential for stakeholder engagement and user adoption

  • DevOps Engineer (1): €175,000

    • Infrastructure management, deployment, monitoring
    • Critical for scalable, production-ready implementation

  • Data Engineer (1): €175,000

    • Data pipelines, ETL processes, knowledge graph integration
    • Essential for automated data ingestion and environmental impact monitoring

Leadership & Business Team (€225,000)

  • CTO/Founder (1): €210,000

    • Technical leadership, project management
    • Proven track record: EXIST Business Start-up Grant recipient

  • BD/Sales Manager (1): €175,000

    • Stakeholder engagement, partnership development
    • Critical for circular economy ecosystem building

Domain Experts (€315,000)

  • Domain Expert - Circular Economy (1): €157,500

    • Industrial symbiosis facilitation, regulatory compliance
    • Essential for circular economy alignment and environmental impact validation

  • Domain Expert - Industrial Symbiosis (1): €157,500

    • Industrial symbiosis expertise, stakeholder engagement
    • Critical for domain knowledge and replication strategy

Personnel Justification: The team combines technical expertise (Go, Neo4j, PostGIS), domain knowledge (circular economy, industrial symbiosis), and proven track record (EXIST grant). This balanced team is essential for implementing a Strategic Nature Project with tangible environmental benefits and clear uptake plan.

2. Infrastructure & Equipment (€300,000 - 16.53%)

Cloud Infrastructure (€270,000)

  • Months 1-6: €30,000 (Phase 1-2)

    • AWS EKS/GCP GKE, managed Neo4j, PostgreSQL/PostGIS
    • MVP infrastructure for pilot deployment

  • Months 7-12: €90,000 (Phase 3)

    • Scaling infrastructure for enterprise features
    • Environmental impact monitoring infrastructure

  • Months 13-18: €150,000 (Phase 4)

    • Production infrastructure for replication scale
    • Multi-region deployment for replication toolkit

Justification: Cloud infrastructure supports scalable implementation and replication across multiple locations - essential for Strategic Nature Project impact and uptake.

Development Tools (€18,000)

  • GitHub Enterprise, IDEs, CI/CD tools
  • Essential for team collaboration

Monitoring & Security (€10,000)

  • Monitoring tools, security compliance
  • Critical for production operations

Third-party Services (€8,000)

  • Stripe (payment processing), Mapbox (map visualization)
  • Essential for platform features

Hardware/Equipment (€6,500)

  • Laptops, development equipment
  • Essential for team setup

Infrastructure Justification: Infrastructure costs support scalable implementation and environmental impact monitoring - critical for Strategic Nature Project success and replication.

3. Subcontracting (€50,000 - 2.75%)

Legal Services (€35,000)

  • Company registration, contracts, IP protection
  • Essential for legal compliance

Accounting/Finance (€15,000)

  • Financial management, LIFE Programme grant reporting
  • Essential for grant compliance

Subcontracting Justification: Professional services ensure legal compliance and proper grant reporting - essential for LIFE Programme funding requirements.

4. Travel & Conferences (€40,000 - 2.20%)

Business Travel (€38,000)

  • Stakeholder meetings (utilities, municipalities, industrial parks)
  • Replication site visits
  • Essential for stakeholder engagement and replication strategy

Conferences & Events (€2,000)

  • Circular economy conferences
  • Dissemination and knowledge sharing

Travel Justification: Travel supports stakeholder engagement, replication site visits, and dissemination activities - essential for Strategic Nature Project uptake and replication.

5. Marketing & Sales (€85,000 - 4.68%)

Marketing Campaigns (€50,000)

  • Communication and dissemination activities
  • Stakeholder awareness and engagement

Sales Materials (€13,000)

  • Presentations, case studies, replication toolkit materials
  • Essential for replication and uptake

Website & Branding (€22,000)

  • Website development, branding materials
  • Essential for professional presence and dissemination

Marketing Justification: Marketing and communication activities support dissemination and replication - critical for Strategic Nature Project uptake plan.

6. Other Costs (€5,000 - 0.28%)

Communication & Software Licenses (€5,000)

  • Phone, internet, software licenses
  • Essential for team communication

Environmental Impact and Circular Economy Alignment

Tangible Environmental Benefits ✅

  1. Waste Reduction

    • Industrial symbiosis enables waste-to-resource matching
    • Reduces landfill waste and incineration
    • Measurable Impact: Track waste diverted from landfill (tons)

  2. Resource Efficiency

    • Enables resource sharing between businesses
    • Reduces primary resource extraction
    • Measurable Impact: Track resources saved through matching (m3, kWh)

  3. Recycling Enhancement

    • Improves recycling rates through better matching
    • Enables circular material flows
    • Measurable Impact: Track recycling rates improvement (%)

  4. Climate-Neutral Processes

    • Reduces transportation through local matching
    • Enables heat/energy sharing
    • Measurable Impact: Track CO2 emissions reduced (tons)

  5. Industrial Symbiosis

    • Core focus of platform
    • Enables cross-company circular solutions
    • Measurable Impact: Track symbiosis matches created and environmental impact

Circular Economy Sub-programme Alignment ✅

  • Waste Reduction: Core platform functionality
  • Resource Efficiency: Matching engine optimization
  • Recycling: Enhanced recycling through better matching
  • Industrial Symbiosis: Primary focus of platform
  • Climate-Neutral Processes: Transportation reduction, energy sharing

Clear Uptake Plan ✅

  1. Pilot Implementation: Initial deployment in Berlin (20 businesses)
  2. Scaling Phase: Expansion to 200-400 businesses
  3. Replication Strategy: Replication toolkit for other cities
  4. Stakeholder Engagement: Municipal partnerships, utility partnerships
  5. Dissemination: Knowledge sharing, best practices, replication support

Alignment with LIFE Programme Requirements

Circular Economy Sub-programme ✅

  • Aligns with Circular Economy sub-programme objectives
  • Waste reduction, resource efficiency, recycling, industrial symbiosis
  • Climate-neutral processes

Tangible Environmental Benefits ✅

  • Clear environmental impact metrics
  • Measurable outcomes (waste reduction, emissions reduction, resource efficiency)
  • Environmental impact assessment completed

Clear Uptake Plan ✅

  • Pilot implementation strategy
  • Replication toolkit development
  • Stakeholder engagement plan
  • Dissemination strategy

Strategic Nature Project (SNaP) ✅

  • Potential for 95% co-funding rate
  • Strategic nature of circular economy implementation
  • Replication potential across EU member states

Grant Request Calculation

Total Project Cost: €1,815,000

Grant Request Options:

  • Standard Rate (60%): €1,089,000
  • Priority Area (75%): €1,361,250
  • Strategic Nature Project (95%): €1,724,250

Own Contribution:

  • At 60%: €726,000 (40%)
  • At 75%: €453,750 (25%)
  • At 95%: €90,750 (5%)

Grant Request Summary

  • Grant Requested: €1,089,000 (standard 60%) or up to €1,724,250 (SNaP 95%)
  • Total Project Cost: €1,815,000
  • Duration: 18 months (Months 1-18)
  • Deliverables: Full platform with environmental impact monitoring, replication toolkit
  • Environmental Impact: Measurable waste reduction, resource efficiency, emissions reduction
  • Replication Strategy: Toolkit for replication across EU member states

This budget aligns with LIFE Programme's Circular Economy sub-programme objectives and demonstrates tangible environmental benefits with clear uptake and replication plan for Strategic Nature Project status.