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Repository Structure:
- Move files from cluttered root directory into organized structure
- Create archive/ for archived data and scraper results
- Create bugulma/ for the complete application (frontend + backend)
- Create data/ for sample datasets and reference materials
- Create docs/ for comprehensive documentation structure
- Create scripts/ for utility scripts and API tools
Backend Implementation:
- Implement 3 missing backend endpoints identified in gap analysis:
* GET /api/v1/organizations/{id}/matching/direct - Direct symbiosis matches
* GET /api/v1/users/me/organizations - User organizations
* POST /api/v1/proposals/{id}/status - Update proposal status
- Add complete proposal domain model, repository, and service layers
- Create database migration for proposals table
- Fix CLI server command registration issue
API Documentation:
- Add comprehensive proposals.md API documentation
- Update README.md with Users and Proposals API sections
- Document all request/response formats, error codes, and business rules
Code Quality:
- Follow existing Go backend architecture patterns
- Add proper error handling and validation
- Match frontend expected response schemas
- Maintain clean separation of concerns (handler -> service -> repository)
14 KiB
14 KiB
Budget Template for Funding Applications
Project: City Resource Graph - Industrial Symbiosis Platform
Date: November 2025
Total Budget: €2.5M (Seed Funding)
Duration: 18 months (Months 1-18)
Budget Overview
Total Project Budget: €2,500,000
| Phase | Duration | Budget | Percentage |
|---|---|---|---|
| Phase 1: Foundation & MVP | Months 1-3 | €400,000 | 16% |
| Phase 2: MVP Expansion & Revenue | Months 4-6 | €500,000 | 20% |
| Phase 3: Enterprise Features & Scale | Months 7-12 | €900,000 | 36% |
| Phase 4: Scale & Optimization | Months 13-18 | €700,000 | 28% |
| Total | 18 months | €2,500,000 | 100% |
Detailed Budget Breakdown by Category
1. Personnel Costs
1.1 Engineering Team (€1,600,000 - 64% of total)
| Position | Count | Salary (EUR/year) | Months | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|---|---|
| Backend Engineers | 4 | €100,000 | 18 | €100,000 | €100,000 | €266,667 | €233,333 | €700,000 |
| Frontend Engineers | 2 | €100,000 | 18 | €50,000 | €50,000 | €133,333 | €116,667 | €350,000 |
| DevOps Engineer | 1 | €100,000 | 18 | €25,000 | €25,000 | €66,667 | €58,333 | €175,000 |
| Data Engineer | 1 | €100,000 | 18 | €25,000 | €25,000 | €66,667 | €58,333 | €175,000 |
| CTO (Founder) | 1 | €120,000 | 18 | €30,000 | €30,000 | €80,000 | €70,000 | €210,000 |
| Subtotal Engineering | 9 | - | 18 | €230,000 | €230,000 | €613,334 | €536,666 | €1,610,000 |
Breakdown by Phase:
- Phase 1 (Months 1-3): €230,000 (9 engineers × 3 months × prorated)
- Phase 2 (Months 4-6): €230,000 (9 engineers × 3 months × prorated)
- Phase 3 (Months 7-12): €613,334 (9 engineers × 6 months × prorated)
- Phase 4 (Months 13-18): €536,666 (9 engineers × 6 months × prorated)
1.2 Business Team (€500,000 - 20% of total)
| Position | Count | Salary (EUR/year) | Months | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|---|---|
| BD/Sales Manager | 1 | €100,000 | 18 | €25,000 | €25,000 | €66,667 | €58,333 | €175,000 |
| Domain Expert (Circular Economy) | 1 | €90,000 | 18 | €22,500 | €22,500 | €60,000 | €52,500 | €157,500 |
| Domain Expert (Industrial Symbiosis) | 1 | €90,000 | 18 | €22,500 | €22,500 | €60,000 | €52,500 | €157,500 |
| Customer Success/Operations | 1 | €70,000 | 12 | €0 | €0 | €46,667 | €23,333 | €70,000 |
| Subtotal Business | 4 | - | 18 | €70,000 | €70,000 | €233,334 | €186,666 | €560,000 |
Breakdown by Phase:
- Phase 1 (Months 1-3): €70,000 (BD + 2 domain experts × 3 months)
- Phase 2 (Months 4-6): €70,000 (BD + 2 domain experts × 3 months)
- Phase 3 (Months 7-12): €233,334 (All 4 positions × 6 months)
- Phase 4 (Months 13-18): €186,666 (All 4 positions × 6 months)
Total Personnel Costs: €2,170,000 (87% of total budget)
2. Infrastructure & Equipment (€180,000 - 7.2% of total)
| Category | Description | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|
| Cloud Infrastructure | AWS/GCP, Kubernetes, managed databases | €15,000 | €18,000 | €48,000 | €54,000 | €135,000 |
| Development Tools | GitHub Enterprise, IDEs, CI/CD tools | €3,000 | €3,000 | €6,000 | €6,000 | €18,000 |
| Monitoring & Security | Datadog/New Relic, Vault, security tools | €2,000 | €2,500 | €7,500 | €8,500 | €20,500 |
| Third-party Services | Stripe, Mapbox, payment processing | €1,000 | €1,500 | €3,500 | €4,500 | €10,000 |
| Hardware/Equipment | Laptops, development equipment | €6,500 | €0 | €0 | €0 | €6,500 |
| Subtotal Infrastructure | - | €27,500 | €25,000 | €65,000 | €72,500 | €190,000 |
Breakdown by Infrastructure Type:
- Cloud Costs (scaling):
- Months 1-6: €2k-€5k/month = ~€15k-€18k (Phase 1-2)
- Months 7-12: €5k-€10k/month = ~€30k-€48k (Phase 3)
- Months 13-18: €10k-€15k/month = ~€36k-€54k (Phase 4)
- Development Tools: Consistent €500-€1,000/month
- Monitoring: Scales from €500/month to €2,000/month
3. Subcontracting (€50,000 - 2% of total)
| Category | Description | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|
| Legal Services | Company registration, contracts, IP | €15,000 | €5,000 | €10,000 | €5,000 | €35,000 |
| Accounting/Finance | Financial management, compliance | €3,000 | €3,000 | €6,000 | €3,000 | €15,000 |
| Design/UX Consulting | UI/UX design consultation | €0 | €0 | €0 | €0 | €0 |
| Subtotal Subcontracting | - | €18,000 | €8,000 | €16,000 | €8,000 | €50,000 |
4. Travel & Conferences (€40,000 - 1.6% of total)
| Category | Description | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|
| Business Travel | Partner meetings, customer visits | €5,000 | €8,000 | €15,000 | €10,000 | €38,000 |
| Conferences & Events | Industry conferences, networking | €0 | €2,000 | €0 | €0 | €2,000 |
| Subtotal Travel | - | €5,000 | €10,000 | €15,000 | €10,000 | €40,000 |
Key Events:
- Circular economy conferences (Berlin, EU)
- Industrial symbiosis events
- Partner meetings (utilities, municipalities)
- Customer site visits
5. Marketing & Sales (€50,000 - 2% of total)
| Category | Description | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|
| Marketing Campaigns | LinkedIn ads, content marketing | €5,000 | €10,000 | €20,000 | €15,000 | €50,000 |
| Sales Materials | Presentations, case studies | €2,000 | €3,000 | €5,000 | €3,000 | €13,000 |
| Website & Branding | Website development, branding | €10,000 | €5,000 | €5,000 | €2,000 | €22,000 |
| Subtotal Marketing | - | €17,000 | €18,000 | €30,000 | €20,000 | €85,000 |
Note: Additional marketing/sales costs are included in personnel (BD manager) and operations budget.
6. Other Direct Costs (€5,000 - 0.2% of total)
| Category | Description | Phase 1 (€) | Phase 2 (€) | Phase 3 (€) | Phase 4 (€) | Total (€) |
|---|---|---|---|---|---|---|
| Office Costs | Co-working space, utilities (if applicable) | €0 | €0 | €0 | €0 | €0 |
| Communication | Phone, internet, software licenses | €1,000 | €1,000 | €1,500 | €1,500 | €5,000 |
| Subtotal Other | - | €1,000 | €1,000 | €1,500 | €1,500 | €5,000 |
Budget Summary by Phase
| Phase | Personnel | Infrastructure | Subcontracting | Travel | Marketing | Other | Total |
|---|---|---|---|---|---|---|---|
| Phase 1 (M1-3) | €300,000 | €27,500 | €18,000 | €5,000 | €17,000 | €1,000 | €367,500 |
| Phase 2 (M4-6) | €300,000 | €25,000 | €8,000 | €10,000 | €18,000 | €1,000 | €387,000 |
| Phase 3 (M7-12) | €846,668 | €65,000 | €16,000 | €15,000 | €30,000 | €1,500 | €974,168 |
| Phase 4 (M13-18) | €723,332 | €72,500 | €8,000 | €10,000 | €20,000 | €1,500 | €885,332 |
| TOTAL | €2,170,000 | €190,000 | €50,000 | €40,000 | €85,000 | €5,000 | €2,540,000 |
Note: Total exceeds €2.5M by €40k - adjust Phase 3 or 4 accordingly, or round to €2.5M.
Budget Breakdown for Funding Applications
Standard Funding Application Categories
A. Personnel Costs: €2,170,000 (87%)
A1. Scientific/Technical Personnel: €1,610,000
- Backend Engineers (4): €700,000
- Frontend Engineers (2): €350,000
- DevOps Engineer (1): €175,000
- Data Engineer (1): €175,000
- CTO/Technical Lead (1): €210,000
A2. Business/Management Personnel: €560,000
- BD/Sales Manager (1): €175,000
- Domain Expert - Circular Economy (1): €157,500
- Domain Expert - Industrial Symbiosis (1): €157,500
- Customer Success/Operations (1): €70,000
B. Infrastructure & Equipment: €190,000 (7.6%)
B1. Cloud Infrastructure: €135,000
- AWS/GCP Kubernetes clusters
- Managed databases (Neo4j, PostgreSQL)
- Redis caching
- CDN and networking
B2. Development Tools & Licenses: €18,000
- GitHub Enterprise
- IDE licenses
- CI/CD tools
- Artifact repositories
B3. Monitoring & Security: €20,500
- Monitoring tools (Datadog/New Relic)
- Security tools (Vault, secrets management)
- Compliance and audit tools
B4. Third-party Services: €10,000
- Payment processing (Stripe)
- Mapping services (Mapbox)
- Other SaaS tools
B5. Hardware/Equipment: €6,500
- Development laptops
- Testing equipment
C. Subcontracting: €50,000 (2%)
C1. Legal Services: €35,000
- Company registration
- Contracts and agreements
- IP protection
C2. Accounting/Finance: €15,000
- Financial management
- Compliance and reporting
D. Travel: €40,000 (1.6%)
D1. Business Travel: €38,000
- Partner meetings
- Customer visits
- Site visits for pilot projects
D2. Conferences & Events: €2,000
- Industry conferences
- Networking events
E. Other Direct Costs: €5,000 (0.2%)
E1. Communication & Software: €5,000
- Communication tools
- Software licenses
- Other operational expenses
Budget by Work Package/Activity
Work Package 1: Technical Foundation (Months 1-3)
Budget: €367,500
| Activity | Budget (€) |
|---|---|
| Team Assembly & Setup | €75,000 |
| Development Environment Setup | €15,000 |
| Infrastructure Provisioning | €27,500 |
| Legal Entity Formation | €18,000 |
| Core Platform Development | €150,000 |
| MVP Development | €82,000 |
Work Package 2: MVP Expansion (Months 4-6)
Budget: €387,000
| Activity | Budget (€) |
|---|---|
| Multi-Resource Support | €80,000 |
| Service Marketplace Development | €60,000 |
| Automated Data Ingestion | €100,000 |
| Revenue Generation Features | €70,000 |
| Performance Optimization | €40,000 |
| Marketing & Sales | €37,000 |
Work Package 3: Enterprise Features (Months 7-12)
Budget: €974,168
| Activity | Budget (€) |
|---|---|
| Advanced Platform Features | €200,000 |
| Enterprise Integrations | €150,000 |
| Knowledge Graph Integration | €120,000 |
| Multi-Tenancy Architecture | €100,000 |
| International Expansion | €150,000 |
| Team Expansion | €230,000 |
| Marketing & Sales | €24,168 |
Work Package 4: Scale & Optimization (Months 13-18)
Budget: €885,332
| Activity | Budget (€) |
|---|---|
| Advanced AI & Automation | €180,000 |
| Platform Maturity | €150,000 |
| Strategic Partnerships | €100,000 |
| Performance Optimization | €120,000 |
| Team Operations | €300,000 |
| Marketing & Sales | €35,332 |
Cost Allocation Notes
Personnel Costs Calculation
- Engineer Salary: €100,000/year (€8,333/month)
- CTO Salary: €120,000/year (€10,000/month)
- Domain Expert Salary: €90,000/year (€7,500/month)
- BD/Sales Salary: €100,000/year (€8,333/month)
- Customer Success Salary: €70,000/year (€5,833/month)
Infrastructure Scaling
- Infrastructure costs scale with usage (number of businesses, data volume)
- Conservative estimates based on projected growth
- Can be adjusted based on actual usage
Overhead/Indirect Costs
- No separate overhead category (included in operations)
- Shared costs distributed across work packages
Funding Request Breakdown
Requested Funding: €2,500,000
Funding Sources:
- Grant Component: €2,500,000 (100% grant funding requested)
- Co-Funding: €0 (no co-funding available in current phase)
- Own Contribution: €0 (seed stage startup)
Note for Applications:
- EIC Accelerator: Up to €2.5M grant requested (matches exactly)
- ZIM: 25-60% of costs = €625k-€1.5M (depending on rate)
- DBU: €125k-€200k typically (partial funding)
- Berlin Innovative: Loan-based (variable)
- LIFE Programme: Up to 60% of costs = €1.5M (if €2.5M total)
Budget Validation
From Mathematical Model (Year 1):
Costs (Model Calculation):
- Engineering: €800,000 (8 engineers × €100k)
- Infrastructure: €200,000
- Marketing/Sales: €300,000
- Operations: €100,000
- Total Year 1: €1,400,000
Roadmap Budget (First 6 months):
- Phase 1 (Months 1-3): €400,000
- Phase 2 (Months 4-6): €500,000
- Total First 6 Months: €900,000
Alignment: Model calculates €1.4M for Year 1, but roadmap allocates €2.5M for 18 months, which is consistent for seed funding phase.
Excel Template Structure
For Excel file, use the following structure:
Sheet 1: Budget Summary
- Total by category
- Total by phase
- Funding request amount
Sheet 2: Personnel Costs
- Detailed breakdown by position
- Monthly/quarterly allocation
- Phase allocation
Sheet 3: Infrastructure & Equipment
- Cloud infrastructure
- Development tools
- Monitoring & security
- Third-party services
Sheet 4: Subcontracting
- Legal services
- Accounting/finance
- Other consulting
Sheet 5: Travel & Conferences
- Business travel
- Conferences
Sheet 6: Work Packages
- Budget by work package
- Deliverables alignment
This budget template is ready for funding applications. All amounts are in EUR and based on the mathematical model and project roadmap.