turash/docs/business/funding/PREPARATION_PRIORITY.md

Funding Application Preparation Priority

Date: November 2025
Focus: Common requirements for ALL 5 priority funding applications

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Starting Point: What ALL Programs Need (100% Required)

Based on the analysis, ALL 5 programs require these documents. Here's the recommended order to prepare them:

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🎯 Priority 1: CVs of Key Team Members

Why Start Here:

• ✅ 100% required by all 5 programs
• ✅ Can be created immediately (no dependencies)
• ✅ Blocks nothing - can work in parallel with other tasks
• ✅ Foundation for demonstrating team capability

What We Need:

1. CVs for each key team member (EU format preferred)
2. Team expertise summary document
3. Highlight relevant experience (circular economy, innovation, industrial symbiosis)

Status: Based on roadmap (Month 1), team composition is:

• 8 engineers (4 backend, 2 frontend, 1 DevOps, 1 data)
• 2 domain experts
• 1 BD/sales

Action:

• Create CV template (EU format)
• Create team expertise summary template
• Document previous projects and qualifications

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🎯 Priority 2: Company Registration Documents

Why Second:

• ✅ 100% required by all 5 programs
• ⚠️ May need legal work if not already registered
• ⚠️ Blocks all applications if missing
• ✅ Can verify status immediately

What We Need:

• German company registration certificate
• Proof of permanent establishment in Germany (Berlin address)
• Business registration number
• Registration document folder

Status: Roadmap mentions "Legal entity formation and seed documents" in Month 1

Action:

1. Verify if company is already registered in Germany
2. If registered: Gather all registration documents
3. If not registered: Start registration process (may take 1-4 weeks)
4. Document Berlin address/proof of location

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🎯 Priority 3: Budget Excel Template

Why Third:

• ✅ 100% required by all 5 programs
• ✅ Can be created immediately (existing budget data available)
• ✅ Quick win - transforms existing documentation
• ✅ Needed for all applications

What We Need:

• Excel budget template with line items:
  • Personnel costs
  • Equipment
  • Subcontracting
  • Travel
  • Other direct costs
• Cost allocation by work package/activity
• Funding request amount breakdown

Status: Budget breakdown exists in 28_project_roadmap.md - needs Excel format

Action:

• Create Excel template based on existing budget
• Add required line items for funding applications
• Format for all 5 programs

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📋 Recommended Workflow

Week 1: Foundation Documents (All Programs)

1. Day 1-2: CVs

   • Create CV template (EU format)
   • Create team expertise summary
   • Document relevant experience

2. Day 3-4: Company Registration

   • Verify registration status
   • Gather/obtain documents
   • Document Berlin address

3. Day 5: Budget Excel Template

   • Create Excel template
   • Transfer existing budget data
   • Format for applications

Week 2: Program-Specific Preparation

4. EIC Accelerator Short Application (Priority: Highest)

   • Pitch deck (10 slides)
   • Video pitch (3 minutes)

5. ZIM Application

   • Full project proposal
   • R&D component documentation

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Immediate Next Steps

Let's start with Priority 1: CVs

I can:

1. Create a CV template (EU format) for team members
2. Create a team expertise summary template
3. Create a checklist for what to include in each CV

This will unblock all 5 applications and can be done immediately.

Would you like me to:

• Create the CV template?
• Create the team expertise summary template?
• Start with verifying company registration status?