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turash/docs/business/funding/applications/budget/BUDGET_README.md
Damir Mukimov 000eab4740
Major repository reorganization and missing backend endpoints implementation 
Repository Structure:
- Move files from cluttered root directory into organized structure
- Create archive/ for archived data and scraper results
- Create bugulma/ for the complete application (frontend + backend)
- Create data/ for sample datasets and reference materials
- Create docs/ for comprehensive documentation structure
- Create scripts/ for utility scripts and API tools

Backend Implementation:
- Implement 3 missing backend endpoints identified in gap analysis:
  * GET /api/v1/organizations/{id}/matching/direct - Direct symbiosis matches
  * GET /api/v1/users/me/organizations - User organizations
  * POST /api/v1/proposals/{id}/status - Update proposal status
- Add complete proposal domain model, repository, and service layers
- Create database migration for proposals table
- Fix CLI server command registration issue

API Documentation:
- Add comprehensive proposals.md API documentation
- Update README.md with Users and Proposals API sections
- Document all request/response formats, error codes, and business rules

Code Quality:
- Follow existing Go backend architecture patterns
- Add proper error handling and validation
- Match frontend expected response schemas
- Maintain clean separation of concerns (handler -> service -> repository)
2025-11-25 06:01:16 +01:00

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Budget Files for Funding Applications

Date: November 2025
Project: City Resource Graph - Industrial Symbiosis Platform

⚠️ Important: Budget Variants by Program

Different funding programs have different funding limits. We have created budget variants to match each program's constraints:

  • MVP Foundation: €400k (3-6 months) - For DBU, small initial grants
  • MVP+: €900k (6-9 months) - For ZIM (€690k max at 60% rate)
  • Full Program: €2.5M (18 months) - For EIC Accelerator, LIFE Programme

See BUDGET_VARIANTS_BY_PROGRAM.md for program-specific budgets.

Main Budget Files (Full Program - €2.5M)

Total Full Program Budget: €2.5M (Seed Funding for 18 months)

Files in This Directory

1. BUDGET_TEMPLATE.md

Complete budget documentation with detailed breakdown by category, phase, and work package. Includes:

  • Budget overview
  • Detailed breakdown by category (Personnel, Infrastructure, Subcontracting, Travel, Marketing, Other)
  • Budget by work package
  • Funding request breakdown
  • Budget validation against mathematical model

2. budget_by_category.csv

Excel-ready CSV file with budget breakdown by category and phase. Open in Excel for:

  • Category-level budget allocation
  • Phase-by-phase breakdown
  • Percentage of total budget
  • Easy formatting for funding applications

3. budget_by_workpackage.csv

Excel-ready CSV file with budget by work package and deliverables. Includes:

  • Work package descriptions
  • Deliverables alignment
  • Phase allocation
  • Detailed descriptions

4. budget_personnel_detailed.csv

Excel-ready CSV file with detailed personnel costs. Includes:

  • Position details
  • Salary information
  • Monthly rates
  • Phase-by-phase allocation
  • Role descriptions

5. BUDGET_VARIANTS_BY_PROGRAM.md

Program-specific budget variants:

  • MVP Foundation (€400k) - For DBU, small initial grants
  • MVP+ (€900k) - For ZIM (€690k max at 60% rate)
  • Full Program (€2.5M) - For EIC Accelerator, LIFE Programme

6. budget_mvp_foundation_400k.csv

Excel-ready CSV for MVP Foundation budget (€400k, 3-6 months)

7. budget_mvp_plus_900k.csv

Excel-ready CSV for MVP+ budget (€900k, 6-9 months)

How to Use for Funding Applications

For EIC Accelerator (€2.5M grant):

  1. Use: budget_by_category.csv (Full Program - €2.5M)
  2. Grant Request: €2.5M (matches exactly)
  3. Equity Component: Optional up to €15M
  4. Focus: Breakthrough innovation, TRL 5-8, full 18-month program
  5. Emphasize innovation and technical development costs
  6. Show clear allocation for breakthrough technology development

For ZIM (Germany) - €690k max at 60% rate:

  1. Use: budget_mvp_plus_900k.csv (MVP+ - €900k project, €690k grant at 60%)
  2. Grant Request: €690,000 (60% of €1.15M project)
  3. Own Contribution: €460,000 (40%)
  4. Berlin Bonus: +10% possible (up to 70% = €805k grant)
  5. Focus: R&D component, technical innovation, MVP+ phase (6-9 months)
  6. Use budget_by_workpackage.csv to show R&D component
  7. Emphasize technical innovation work packages
  8. Show high technical risk components (graph algorithms, matching engine)

For DBU Environmental (€125k-€200k):

  1. Use: budget_mvp_foundation_400k.csv (MVP Foundation - €250k-€400k project, €125k-€200k grant at 50%)
  2. Grant Request: €125k-€200k (50% of €250k-€400k project)
  3. Focus: Environmental impact, circular economy MVP (3-6 months)
  4. Emphasize environmental impact-related costs
  5. Highlight domain expert costs (circular economy expertise)
  6. Show infrastructure costs related to environmental monitoring

For Berlin Innovative (Variable loans):

  1. Use: budget_mvp_foundation_400k.csv (smaller) or budget_mvp_plus_900k.csv (larger)
  2. Loan Amount: Variable (70% liability exemption)
  3. Focus: Innovation/digitization, Berlin location
  4. Use simplified version focusing on Berlin location
  5. Show innovation-related costs
  6. Emphasize digitization components

For LIFE Programme (€1-10M):

  1. Use: budget_by_category.csv (Full Program - €2.5M) or larger variant
  2. Grant Request: €1.5M-€2.5M (60% rate) or larger
  3. Priority Areas: 75-95% co-funding rates available
  4. Focus: Environmental impact, circular economy, implementation (18-36 months)
  5. Use budget_by_workpackage.csv
  6. Align work packages with environmental objectives
  7. Show partnership-related costs
  8. Emphasize implementation and scaling costs

Excel Template Creation

To create Excel file from CSV:

  1. Open CSV in Excel:

    • Open budget_by_category.csv in Excel
    • Excel will automatically format as table
    • Add formatting, formulas, charts as needed

  2. Create Summary Sheet:

    • Copy totals from CSV
    • Create summary table
    • Add charts for visual representation

  3. Format for Funding Application:

    • Add headers with project name
    • Format currency columns (EUR)
    • Add percentage calculations
    • Create visual breakdown (pie chart, bar chart)

Budget Validation

From Mathematical Model:

  • Year 1 Costs: €1,400,000 (from model)
  • Roadmap Budget (18 months): €2,500,000
  • Alignment: Model calculates costs for Year 1, roadmap spans 18 months of seed funding

Model vs Roadmap:

  • Model Engineering Year 1: €800,000 (8 engineers × €100k)
  • Roadmap Engineering (18 months): €1,610,000 (9 engineers over 18 months)
  • Alignment: Consistent (roadmap includes team growth)

Key Budget Numbers

Total Budget: €2,500,000

By Category:

  • Personnel: €2,170,000 (87%)
  • Infrastructure: €190,000 (7.6%)
  • Subcontracting: €50,000 (2.0%)
  • Travel: €40,000 (1.6%)
  • Marketing: €85,000 (3.4%)
  • Other: €5,000 (0.2%)

By Phase:

  • Phase 1 (Months 1-3): €367,500
  • Phase 2 (Months 4-6): €387,000
  • Phase 3 (Months 7-12): €974,168
  • Phase 4 (Months 13-18): €885,332

Funding Request Notes

EIC Accelerator:

  • Budget Variant: Full Program (€2.5M)
  • Grant Request: €2.5M (matches exactly)
  • Equity Component: Optional up to €15M
  • Total Potential: €2.5M grant + €15M equity
  • Duration: 18 months

ZIM (Germany):

  • Budget Variant: MVP+ (€900k project)
  • Grant Request: €690,000 (60% of €1.15M project) - Maximum for single company
  • Own Contribution: €460,000 (40%)
  • Berlin Bonus: +10% possible (up to 70% = €805k grant)
  • Duration: 6-9 months
  • Note: Can combine multiple grants for larger collaborative projects

DBU Environmental:

  • Budget Variant: MVP Foundation (€250k-€400k project)
  • Grant Request: €125k-€200k (50% of project costs)
  • Focus: Environmental impact, circular economy MVP
  • Duration: 3-6 months
  • Strategic Focus: #DBUcirconomy initiative

Berlin Innovative:

  • Budget Variant: MVP Foundation (€400k) or MVP+ (€900k)
  • Loan Request: Variable (70% liability exemption for banks)
  • Use: Investments, working capital, business start-ups
  • Duration: Variable

LIFE Programme:

  • Budget Variant: Full Program (€2.5M) or larger
  • Grant Request: €1.5M-€2.5M (60% rate) or larger (up to €10M)
  • Priority Areas: 75-95% co-funding rates available
  • Duration: 18-36 months

Next Steps

  1. Open CSV files in Excel to format for applications
  2. Create Excel workbook with multiple sheets:
    • Summary
    • By Category
    • By Work Package
    • Personnel Details
  3. Add charts and visualizations for presentations
  4. Tailor per application based on program requirements

All budget files are ready for funding applications. Use CSV files as starting point for Excel formatting.