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334 lines
9.8 KiB
Markdown
334 lines
9.8 KiB
Markdown
# Common Requirements Across All Funding Programs
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## Overview
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This document identifies the **most common documents and requirements** needed across all funding programs suitable for Berlin-based companies. Use this as a preparation checklist for multiple applications.
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## 📋 MOST COMMON REQUIREMENTS (Across All Programs)
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### 1. Company Registration Documents ⭐⭐⭐⭐⭐ (100%)
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**Required by**: All programs
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- German company registration documents
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- Proof of permanent establishment in Germany (Berlin address)
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- Company registration certificate
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- Business registration number
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**Preparation**:
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- Ensure company is registered in Germany
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- Have registration documents ready in digital format
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- Verify Berlin address is current on registration
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---
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### 2. Project Description ⭐⭐⭐⭐⭐ (100%)
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**Required by**: All programs
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- Technical innovation details
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- Clear description of the innovation
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- Project scope and objectives
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- How the project addresses circular economy/industrial symbiosis
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**Preparation**:
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- Write comprehensive project description (2-5 pages)
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- Emphasize innovation component
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- Connect to circular economy/industrial symbiosis
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- Include technical details and approach
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---
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### 3. Budget Breakdown ⭐⭐⭐⭐⭐ (100%)
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**Required by**: All programs
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- Detailed budget breakdown
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- Project cost breakdown
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- Funding request amount
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- Cost allocation by work package/activity
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**Preparation**:
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- Create detailed Excel budget template
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- Break down by categories: personnel, equipment, subcontracting, travel, etc.
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- Calculate total project costs
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- Identify co-funding requirements
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---
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### 4. CVs of Key Team Members ⭐⭐⭐⭐⭐ (100%)
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**Required by**: All programs
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- CVs of project team members
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- Key personnel qualifications
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- Team experience and expertise
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**Preparation**:
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- Update all team member CVs
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- Format consistently (EU format preferred)
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- Highlight relevant experience (circular economy, innovation, industrial symbiosis)
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- Include publications, patents, previous projects
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---
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### 5. Market Analysis ⭐⭐⭐⭐ (86%)
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**Required by**: Most programs (EIC, Horizon Europe, EIT, Startup Chile, etc.
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- Market opportunity analysis
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- Competitive analysis
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- Target market size
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- Market validation
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- Commercialization plan
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**Preparation**:
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- Conduct market research
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- Analyze competitors
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- Size target market
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- Validate market need
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- Prepare commercialization strategy
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---
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### 6. Business Plan ⭐⭐⭐⭐ (86%)
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**Required by**: Most programs (especially EIC Accelerator, Startup Chile, Berlin Innovative)
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- Comprehensive business plan
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- Business model description
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- Revenue model
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- Growth strategy
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- Financial projections
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**Preparation**:
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- Write comprehensive business plan (10-20 pages)
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- Include business model canvas
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- Financial projections (3-5 years)
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- Growth and scaling strategy
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- Market entry strategy
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---
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### 7. Project Timeline and Milestones ⭐⭐⭐⭐ (86%)
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**Required by**: Most programs
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- Project timeline
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- Key milestones
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- Deliverables schedule
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- Work package timeline
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**Preparation**:
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- Create Gantt chart or timeline
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- Define clear milestones (Month 1, 3, 6, 12, etc.)
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- List deliverables for each milestone
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- Include dependencies and critical path
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---
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### 8. Innovation Documentation ⭐⭐⭐⭐ (86%)
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**Required by**: Most programs
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- Technical innovation details
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- Proof of innovation (patents, prototypes)
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- Innovation novelty demonstration
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- Technical risk assessment
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- Technology readiness level (TRL)
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**Preparation**:
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- Document all innovations
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- File patents if applicable
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- Create proof of concept/prototype
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- Determine TRL level (usually 5-8 for funding)
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- Demonstrate technical novelty
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### 9. Partnership/Consortium Agreements ⭐⭐⭐ (57%)
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**Required by**: Collaborative programs (Horizon Europe, CBE JU, some EIT programs)
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- Consortium agreement (for collaborative projects)
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- Partnership agreements
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- Letters of intent from partners
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- Research partner agreements
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- Memorandum of Understanding (MoU)
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**Preparation**:
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- Identify potential partners (if needed for collaborative programs)
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- Establish partnership agreements
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- Get letters of support/intent
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- For EU programs: find partners from different EU countries
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---
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### 10. Financial Statements/Projections ⭐⭐⭐ (43%)
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**Required by**: Some programs (Berlin Innovative, EIC Accelerator, Startup Chile)
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- Financial statements (past 2-3 years)
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- Financial projections (3-5 years)
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- Revenue projections
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- Cash flow projections
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- Balance sheet projections
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**Preparation**:
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- Prepare financial statements (if existing company)
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- Create financial projections
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- Include revenue model
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- Show path to profitability
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- Demonstrate financial viability
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### 11. Proof of Concept/Prototype ⭐⭐⭐ (43%)
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**Required by**: Some programs (EIC Accelerator, Startup Chile, EIT)
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- Prototype demonstration
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- Proof of concept results
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- Preliminary test results
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- Technology validation
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- Working demo/video
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**Preparation**:
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- Develop prototype/MVP
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- Test and validate concept
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- Document test results
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- Create demo video (if possible)
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- Gather user feedback/testimonials
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### 12. Environmental Impact Assessment ⭐⭐ (29%)
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**Required by**: Environmental programs (DBU, some EIT programs)
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- Environmental benefits description
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- Circular economy impact
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- Emissions reduction potential
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- Waste reduction quantification
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- Sustainability metrics
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**Preparation**:
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- Quantify environmental benefits
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- Calculate CO2 emissions reduction
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- Measure waste reduction/reuse
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- Define sustainability KPIs
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- Prepare impact assessment report
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---
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## 🎯 TOP PRIORITY PREPARATION (Prepare These First!)
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Based on frequency across all programs:
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### Essential (Required by 100% of programs):
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1. ✅ **Company Registration Documents** - German company registration
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2. ✅ **Project Description** - Comprehensive innovation project description
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3. ✅ **Budget Breakdown** - Detailed project budget
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4. ✅ **CVs of Team Members** - All key personnel
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### High Priority (Required by 80%+ programs):
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5. ✅ **Market Analysis** - Market opportunity and validation
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6. ✅ **Business Plan** - Comprehensive business plan
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7. ✅ **Project Timeline/Milestones** - Clear timeline with deliverables
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8. ✅ **Innovation Documentation** - Technical innovation details and proof
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### Medium Priority (Required by 40-60%):
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9. ✅ **Partnership Agreements** - If applying to collaborative programs
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10. ✅ **Financial Statements/Projections** - Company financials
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11. ✅ **Proof of Concept/Prototype** - Working demo/MVP
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### Optional (Program-Specific):
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12. ✅ **Environmental Impact Assessment** - For environmental programs
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13. ✅ **IP Documentation** - Patents, trademarks (EIC Accelerator)
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14. ✅ **Letters of Support** - From partners, customers (Horizon Europe)
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---
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## 📝 UNIFIED PREPARATION CHECKLIST
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### Company Documents
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- [ ] Company registration documents (German)
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- [ ] Proof of Berlin location/address
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- [ ] Business registration certificate
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- [ ] Company structure/organization chart
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### Project Documentation
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- [ ] Comprehensive project description (2-5 pages)
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- [ ] Technical innovation details
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- [ ] Innovation novelty statement
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- [ ] Technology readiness level (TRL) assessment
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- [ ] Proof of concept/prototype (if available)
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### Financial Documents
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- [ ] Detailed budget breakdown (Excel template)
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- [ ] Project cost calculation
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- [ ] Co-funding plan
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- [ ] Financial statements (if existing company)
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- [ ] Financial projections (3-5 years)
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### Business Documentation
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- [ ] Business plan (10-20 pages)
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- [ ] Business model canvas
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- [ ] Market analysis report
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- [ ] Competitive analysis
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- [ ] Market validation evidence
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- [ ] Commercialization strategy
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### Team Documentation
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- [ ] Updated CVs of all key team members
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- [ ] Team expertise summary
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- [ ] Previous project experience
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- [ ] Publications/patents (if applicable)
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### Project Planning
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- [ ] Project timeline/Gantt chart
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- [ ] Key milestones defined
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- [ ] Deliverables list
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- [ ] Work packages breakdown
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### Partnership Documentation (if needed for collaborative programs)
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- [ ] Consortium partnership agreements
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- [ ] Letters of intent from partners
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- [ ] Research partner agreements
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- [ ] Memorandum of Understanding (MoU)
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### Supporting Documentation
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- [ ] IP documentation (patents, trademarks)
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- [ ] Environmental impact assessment (for environmental programs)
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- [ ] Proof of concept/test results
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- [ ] Demo video (if available)
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- [ ] Letters of support from customers/partners
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---
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## 💡 TIPS FOR EFFICIENT PREPARATION
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### 1. Create Master Documents
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- **Master Project Description**: Write one comprehensive description, then adapt per program
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- **Master Budget Template**: Create detailed budget template, adjust per program requirements
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- **Master Business Plan**: Comprehensive plan that can be tailored
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### 2. Prepare Once, Use Many Times
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- Most documents can be reused across multiple applications
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- Adapt sections based on specific program focus
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- Keep all documents in organized folder structure
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### 3. Prioritize by Deadline
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- Prepare essential documents first (100% required)
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- Then high-priority documents (80%+ required)
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- Customize per program as needed
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### 4. Quality Over Speed
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- Well-prepared documents increase success rate
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- Better to prepare thoroughly for fewer applications
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- Reuse quality documents across multiple programs
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## 🎯 RECOMMENDED PREPARATION ORDER
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1. **Week 1-2: Foundation**
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- Company registration documents
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- Team CVs update
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- Basic project description
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2. **Week 3-4: Core Documents**
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- Comprehensive business plan
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- Detailed budget breakdown
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- Project timeline and milestones
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3. **Week 5-6: Market & Innovation**
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- Market analysis
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- Innovation documentation
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- Proof of concept/prototype
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4. **Week 7+: Program-Specific**
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- Adapt documents for specific programs
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- Add program-specific requirements
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- Final review and submission
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---
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*This analysis is based on all funding programs suitable for Berlin-based companies as of November 2025.*
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