# Funding Application Preparation Priority

**Date**: November 2025  
**Focus**: Common requirements for ALL 5 priority funding applications

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## Starting Point: What ALL Programs Need (100% Required)

Based on the analysis, ALL 5 programs require these documents. Here's the recommended order to prepare them:

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## 🎯 Priority 1: CVs of Key Team Members

**Why Start Here:**
- ✅ **100% required** by all 5 programs
- ✅ Can be created **immediately** (no dependencies)
- ✅ Blocks nothing - can work in parallel with other tasks
- ✅ Foundation for demonstrating team capability

**What We Need:**
1. CVs for each key team member (EU format preferred)
2. Team expertise summary document
3. Highlight relevant experience (circular economy, innovation, industrial symbiosis)

**Status:** Based on roadmap (Month 1), team composition is:
- 8 engineers (4 backend, 2 frontend, 1 DevOps, 1 data)
- 2 domain experts
- 1 BD/sales

**Action:**
- Create CV template (EU format)
- Create team expertise summary template
- Document previous projects and qualifications

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## 🎯 Priority 2: Company Registration Documents

**Why Second:**
- ✅ **100% required** by all 5 programs
- ⚠️ May need legal work if not already registered
- ⚠️ Blocks all applications if missing
- ✅ Can verify status immediately

**What We Need:**
- German company registration certificate
- Proof of permanent establishment in Germany (Berlin address)
- Business registration number
- Registration document folder

**Status:** Roadmap mentions "Legal entity formation and seed documents" in Month 1

**Action:**
1. Verify if company is already registered in Germany
2. If registered: Gather all registration documents
3. If not registered: Start registration process (may take 1-4 weeks)
4. Document Berlin address/proof of location

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## 🎯 Priority 3: Budget Excel Template

**Why Third:**
- ✅ **100% required** by all 5 programs
- ✅ Can be created **immediately** (existing budget data available)
- ✅ Quick win - transforms existing documentation
- ✅ Needed for all applications

**What We Need:**
- Excel budget template with line items:
  - Personnel costs
  - Equipment
  - Subcontracting
  - Travel
  - Other direct costs
- Cost allocation by work package/activity
- Funding request amount breakdown

**Status:** Budget breakdown exists in `28_project_roadmap.md` - needs Excel format

**Action:**
- Create Excel template based on existing budget
- Add required line items for funding applications
- Format for all 5 programs

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## 📋 Recommended Workflow

### Week 1: Foundation Documents (All Programs)
1. **Day 1-2: CVs**
   - Create CV template (EU format)
   - Create team expertise summary
   - Document relevant experience

2. **Day 3-4: Company Registration**
   - Verify registration status
   - Gather/obtain documents
   - Document Berlin address

3. **Day 5: Budget Excel Template**
   - Create Excel template
   - Transfer existing budget data
   - Format for applications

### Week 2: Program-Specific Preparation
4. **EIC Accelerator Short Application** (Priority: Highest)
   - Pitch deck (10 slides)
   - Video pitch (3 minutes)

5. **ZIM Application**
   - Full project proposal
   - R&D component documentation

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## Immediate Next Steps

**Let's start with Priority 1: CVs**

I can:
1. Create a CV template (EU format) for team members
2. Create a team expertise summary template
3. Create a checklist for what to include in each CV

This will unblock all 5 applications and can be done immediately.

**Would you like me to:**
- Create the CV template?
- Create the team expertise summary template?
- Start with verifying company registration status?